Privacy and Cookies Policy
- Scope of this Policy
Thank you for visiting www.scentfrom.us (this “Website”). Scent Inc. (“Scent” or “we”) are committed to honoring your privacy and protecting your personal data. Scent is the Data Controller and we determine the purpose and manner in which your personal data is used.
This privacy and cookies policy (“Policy”):
- sets out the types of personal data we collect
- explains how and why we collect and use your personal data
- explains your rights and choices when it comes to your personal data
When you access the Website this Policy will apply to you. This Policy also applies if you get in touch with us or if we contact you about any of our products or services.
- Effective date
This Policy was last updated on 25th May, 2018.
- The Personal data we collect
Upon subscribing to our services, you may provide us with:
- Your personal details, including your name, title, postal and billing addresses, email addresses and phone numbers
- Your debit or credit card details, bank details and other payment information
- Your account login details, such as your username and password
- Your Purchase Information (e.g., what you bought, when and where you bought it and how you paid for it)
When you browse our Website, we may collect:
- Information about your online browsing behaviour on our Website and information about when you click on one of our advertisements (including those shown on other organizations’ websites);
- Information (including the make, model and operating system, IP address, browser type and mobile device identifiers) about any devices you have used to access our Website.
When we communicate with each other or you take part in promotions, surveys or questionnaires about our products and services, we may collect:
- Personal data you provide about yourself anytime you contact us about our products and services, (for example, your name, username and contact details) including by phone, email or post or when you speak with us through social media
- Details of the emails and other digital communications we send to you that you open, including any links in them that you click on
- Your responses to customer surveys and questionnaires
We may also use personal data from companies that supply information, online media channels, and our Service Providers.
- The Safety of your personal data
While we cannot guarantee the security of any personal data that you transfer over the internet to us, we do take appropriate technical and organizational measures to safeguard your personal data.
Our Website is hosted on servers that utilize Secure Socket Layer (SSL) server software. Although users can submit credit card or other payment card information to pay for our products and services through the Website, we do not receive this information itself. Payment card information is transmitted directly to a third-party payment card processor, Stripe, through an Internet connection secured by industry-standard Secure Socket Layer (SSL) encryption technology. Stripe then communicates to us whether your payment has cleared, but does not provide payment card information to us.
The personal data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by companies operating outside the EEA who work for us or for one of our service providers. If we do this we ensure that your privacy rights are respected in line with this Policy.
- Our use of your personal data
Our legitimate interests for using your data are interests that allow us to:
- Service our customers’ needs, including delivery of the services
- Promote and market our products and services
- Service your account, manage complaints and resolve any disputes
- Understand our customers including their patterns, behaviours as well as their likes and dislikes
- Test and develop new products and services as well as improve existing ones
- Satisfy legal/regulatory obligations
We set out below how we use your data and the lawful basis for doing so:
Make our products and services available to you
We need to use your personal data so that we can manage your subscription and process your order or cancellation. When you sign up to the service, we collect your purchase and transaction data, your contact details and your profile details. We will not be able to provide you with our products or services if you do not provide us with this information.
Manage and improve our day-to-day operations
We depend on the use of personal data to carry out market research and to evolve our customer insights. This helps us to develop and improve our services, know-how and the way we communicate with you.
Personalize your user experience
We want to provide you with relevant marketing communications (including by text, email, post or online advertising), relating to our products and services. As part of this, online advertising may be displayed across other organizations’ websites and online media channels.
We want to be able to tailor our marketing communications, including online advertising, to your interests. To achieve this we also measure your responses to marketing communications relating to the services you have subscribed to, which means that we can offer you products and services that better meet your needs as a customer.
You can change your marketing choices, both when you register with us, and at any time after that.
You also have choices when it comes to online advertising. We set out below your choices when it comes to cookies, and how you can control your online behavioural advertising preferences.
It is in our legitimate interests to provide marketing communications about our own products and services. For all marketing communications including sending you our newsletters we rely on your consent.
Contact and interact with you
We may contact you about our products and services, for example by phone, email, online or post or responding to social media posts that you have directed at us. We may also invite you to take part in and manage customer surveys, questionnaires and other market research activities carried out by us and by other organisations on our behalf.
We use personal data to provide clarification or assistance in response to your communications; this helps with the quality of service we provide to you.
We carry out market research to improve our Services. You do not have to take part in the activities. You will always be able to tell us that you do not want us to contact you for market research and this will not affect your ability to use our Services
- Sharing personal data with Service Providers and other organisations
We work with carefully selected Service Providers that carry out certain functions on our behalf. These include, for example, companies that help us with storing and combining data, processing payments and fulfilling orders. We only share personal data that enable our Service Providers to provide their services.
Some of the Service Providers we work with operate online media channels (websites, social media sites, pay TV providers), and they place relevant online advertising for our products and services, on those online media channels on our behalf. For example, you may see an advertisement for our products and services as you use a particular social media site .
Sharing personal data with other organizations
We may share personal data with other organizations only in the following circumstances:
- if the law or a public authority says we must share the personal data;
- if we need to share personal data in order to establish, exercise or defend our legal rights; or
- to an organization we sell or transfer (or enter into negotiations to sell or transfer) any of our businesses or any of our rights or obligations under any agreement we may have with you to. If the transfer or sale goes ahead, the organization receiving your personal data can use your personal data in the same way as us.
- How long we use personal data for
Your personal data won’t be kept longer than necessary. To determine how long we keep your data, we take into consideration the initial purpose of the collection, the age of the data, any legal or regulatory reasons for us to keep it and whether it’s needed to protect you or us.
Provided that you have not objected to receiving marketing communications, we will send you relevant offers and news about our products and services in a number of ways including by email or text. When you register with us we will ask if you object to receiving marketing communications, and you can change your marketing choices at anytime by emailing us at email@example.com or by clicking the “unsubscribe” link at the bottom of each e-mail you receive.
- Cookies and similar technologies
- Cookies are small data files that allow a website to collect and store a range of data on your desktop computer, laptop or mobile device. Cookies help us to provide important features and functionalities on our Website and we use them to improve your customer experience.
- Cookies can help us to understand how our Website is being used, for example, by telling us if you received an error message as you browse. These Cookies collect data that is mostly aggregated and anonymous.
Your choices when it comes to Cookies
You can use your browser settings to accept or reject new Cookies and to delete existing Cookies. You can also set your browser to notify you each time new Cookies are placed on your computer or other device. You can find more detailed information about how you can manage Cookies at the All About Cookies and YourOnlineChoices websites.
If you choose to disable some or all Cookies, you may not be able to make full use of our Website. For example, you may not be able to proceed to the checkout or use any of our services that require you to sign in.
- A Note About Children
This Website is not intended for children and we do not intentionally gather personally identifiable information from visitors who are under the age of 13.
- Third-party links
Our Website may contain links to other websites operated by other organizations. Clicking on these links may allow third parties to collect or share data about you. Once you click on a link on our Website to visit another website, our Privacy and Cookies Policy is no longer in effect. We encourage you to read the privacy policies of these 3rd party websites before proceeding.
- Changes to this Policy
We may revise this Policy from time to time. If we decide to change our Privacy and Cookies Policy, we will post the revised policy here. As we may make changes at any time, we suggest that you periodically consult this Policy. Changes to the Policy are effective when they are posted on this page.
- Your Data Protection Rights (For users in the EU)
Subject Access Rights
You have a right to see the personal data we hold about you. This is called a Subject Access Request. If you would like a copy of the personal data we hold about you, please write to us at firstname.lastname@example.org
You also have the rights to:
Have inaccurate information corrected – if you believe we hold inaccurate or missing information, please let us know and we will correct it.
Object to our use of your data – We will consider you objection to our use of your personal data. If on balance, your rights outweigh our interests in using your personal data, then we will at your request either restrict our use of it or delete it
Object in relation to direct marketing – If you make such an objection, we will stop using your personal data for direct marketing purposes.
Restrict our use of it – you can restrict our use of your personal data, if you have successfully made a general objection, you are challenging the accuracy of the personal data we hold or we have used your personal data unlawfully, but you do not want us to delete it
Have it deleted – you can have us delete your personal data when: we no longer need to keep your personal data; you have successfully made a general objection; you have withdrawn your consent to us using your personal data and we do not have any other grounds to use it; we have unlawfully processed your personal data
Complain to the data protection regulator
We’d like the chance to resolve any complaints you have, however you also have the right to complain to the data protection regulator in your country about how we have used your personal data.
- Your California Privacy Rights
California’s “Shine the Light” law, Civil Code section 1798.83, requires any operator of a website to allow its California customers to request information on how their personal data is disclosed to third parties for the use of direct marketing.
Alternatively, businesses may have in place a policy not to disclose personal information of customers to third parties for the third parties’ direct marketing purposes if the customer has exercised an option to opt-out of such information-sharing. We have such a policy. If you want to opt-out of any further sharing of your information, or to inquire about your opt-out rights under Shine the Light, please send us an email at: email@example.com
- How to contact us
If you would like further information on the collection, use or processing of your personal data, or the exercise of any of the rights listed about, please contact us. You can do so by emailing us at firstname.lastname@example.org